Traveling to the hotel
Located at the intersection of I-95 and I-195, Providence, R.I., is 50 miles, or about an hour drive, from Boston and 185 miles, or about three hours, from New York City.
Grand Chapter attendees are encouraged to fly into T.F. Green Airport (PVD), which is located six miles south of Providence in Warwick, Rhode Island, and is about 15 minutes from the Omni Providence Hotel. The airport was recently named one of the "Top Five Alternative Airports" in the country by Forbes magazine and received a Reader's Choice recommendation from Condé Nast Traveler, according to Omni Providence Hotel. The airport is 10 minutes from downtown Providence and offers more than 150 daily flights via major carriers.
There are many ground transportation options
from T.F. Green Airport to downtown Providence, including shuttles and
limousine and taxi service. Lyft and Uber costs range from about $11 to $30 from the airport to the Omni Providence Hotel and of course, prices vary depending upon the size of car you request Also, taxi service is also available from the airport to the hotel and is about $30.00 each way.
Car rental services are also available upon
arrival into T.F. Green Airport. Should you be renting a car, Sigma Chi
has arranged a special discounted rate from the following vendors:
Avis Rent a Car, avis.com --- B446300
National Car Rental, nationacar.com --- XZ15U87
Enterprise Rent-A-Car, enterprise.com --- XZ15U87
Alternatively, Logan International Airport (BOS), in Boston, Mass., is less than 50 miles from Providence and offers convenient transportation options including bus service pick-up within steps of all five of its airport terminals. Peter Pan Bus Line’s 10 daily departures leave from Logan and go to downtown Providence.
Taking Amtrak is another way to travel to Providence. The city's train station is five blocks from the Omni Providence and Rhode Island Convention Center. Providence is located on Amtrak’s northeast corridor between Washington, D.C., New York Cityand Boston. High-speed Acela Express train service can transport passengers from New York City to Providence in about 2 hours and 30 minutes; Northeast Regional service extends the ride to about 3 hours and 30 minutes. For rates and tickets, call 1-800-USA-RAIL.
Additionally, the Massachusetts Bay Transit Authority (MBTA) runs low-cost commuter trains to Providence from Boston and other points in Massachusetts.
Lodging at the Omni Providence Hotel
This landmark hotel in Providence is connected to the Rhode Island Convention Center, Dunkin’ Donuts Center and the new Providence Place Mall. With this downtown Providence hotel location, guests are within walking distance of the city's main college campuses, historic attractions, gourmet restaurants, upscale shopping, entertainment and more.
Grand Chapter attendees will receive a special rate of $159 plus tax, per-night, as long as they book by May 19, 2017. Maximum occupancy for each room is four persons. Hotel reservations can be made online by clicking here. Alternatively, attendees may book their rooms by calling the hotel at (401) 598-8000 and referencing the code, “SIGMACHI.”
Special travel instructions for Executive Committee members and Grand Officers
- You must book your travel through Sigma Chi Blue and Gold Travel. You will receive an email containing further instruction.
- Plan to arrive in Providence, R.I., on Thursday, June 22.
- If you are assigned to a committee, please view scheduled meeting times.
- Business meetings start at 8:30 a.m. Friday morning, and finish on Saturday evening.
- Flights home should be booked for Sunday, June 25, based on your personal schedule.
- Please book the lowest available fare.
Sigma Chi Travel Reimbursement Policy
Per the Grand Quaestor's policy, all expense reports must be submitted within 30 days of the actual expenditure. No expense reports will be accepted after July 31, 2017.
Reimbursement Policy for New Grand Officers attending Grand Chapter:
1. Air Travel to/from Grand Chapter, as long as the flight was booked with Blue and Gold Travel and is ticketed 21 days in advance; and
2. Shared accommodations with another Grand Council member at the hotel Thursday through Sunday. Your hotel will be direct billed to Headquarters, so you should not need to be reimbursed; however, if you do pay the full price, you can be reimbursed for 1.5 nights in the hotel. That should be roughly $269.50, including tax. You can only seek this reimbursement if you covered your entire hotel bill.
3. If you drive your own car, you can be reimbursed $ .35 per mile from your home to Providence, roundtrip. These expenses cannot exceed the cost of a 21-day advance airline ticket.
Reimbursement Policy for New Grand Praetors attending Grand Chapter:
An incumbent Grand Officer receives reimbursement for his travel to Grand Chapter even if he is not reelected. The expenses of a new or reelected Grand Officer are covered from the date he is sworn into office. The Fraternity will reimburse in accordance with the travel policy set forth herein and the General Fraternity will reimburse Grand Officers for 50 percent of the double room rate for hotel costs.
How to Submit Your Expenses for Reimbursement:
1. Fill out the reimbursement form; and
2. Forward the form along with your receipts to firstname.lastname@example.org.
Special travel instructions for alumni and undergraduate delegates
You are responsible for booking and paying for your own travel to and from Grand Chapter;
- Alumni delegates must pay their own registration fees;
- Undergraduate delegates' registration fees have already been paid by their chapter;
- Delegates must arrive in Providence on Thursday, June 22, by 4 p.m.;
- A delegate orientation is scheduled for Thursday, June 22 at 5 p.m.; Delegates must be present at all business sessions;
- Business sessions start at 8:30 a.m. Friday morning, and finish on Saturday evening at 5 p.m.; and
- Delegates can ﬂy home Saturday night after 8 p.m., or Sunday depending on their personal schedule.
Reimbursable Grand Chapter Expenses for Undergraduate Delegates:
If an undergraduate attends 100 percent of the event's business sessions, his chapter can receive a travel stipend of 8 cents per mile for the first 1,000 miles traveled roundtrip to Grand Chapter, with his chapter house being the starting point. The stipend will be 10 cents per mile for every mile thereafter. Travel stipends will be electronically posted to eligible chapters' accounts with the General Fraternity after Grand Chapter.
Please note the undergraduate delegate's chapter has paid for one Grand Chapter registration fees, but each delegate or his chapter is responsible for paying for their own travel and hotel room. Undergraduate delegates must pay for their rooms upon checkout from the Omni Providence Hotel.